“We’ve gone from firefighting billing problems to actively supporting sustainability goals, providing transparency, and saving serious money along the way.”
Headquarters
EnergyCAP, LLC
360 Discovery Drive
Boalsburg, PA 16827
Denver, CO
Suite 500
5445 DTC Parkway
Greenwood Village, CO 80111
Dublin, Ireland
Unit F, The Digital Court, Rainsford Street,
Dublin 8, D08 R2YP, Ireland
Phone: 877.327.3702
Fax: 719.623.0577
Utility bills are large and complex expenses. EnergyCAP Bill Pay automates the entire process, from invoice entry and reconciliation through secure, on-time payments. No more spreadsheets, just peace of mind knowing costs are controlled and every bill is handled start to finish.
As part of EnergyCAP’s premium managed services, Bill Pay unites with Bill Capture and Vendor Management Services to deliver automated, error-proof utility bill management from end to end. Unlock a solution no other platform offers: a true energy accounting system with built-in audit trails, intelligent reconciliation, and advanced controls.
Bring utility bill management and payment together. No duplicate entry, no disconnected systems.
Financial clarity comes from one seamless process, invoice to payment, backed by audit trails and error-proof reconciliation.
Cut hours of painstaking bill processing without losing insight. Bill Pay automates the work while keeping every payment traceable and secure.
Bill Pay gives finance leaders the visibility, accuracy, and control they need with a unified, audit-ready record of every bill from entry to payment.
Stop chasing due dates, reconciling spreadsheets, or buying paper checks. Save money and redirect staff time to higher-value work while keeping bills accurate and on time.
Maximize the speed of electronic payments and ditch paper checks. When checks are required, EnergyCAP generates and sends them digitally on your behalf—no manual effort needed.
Payments are handled through our network of trusted payment partners. Payments transfer securely, banking details remain protected, and every transaction is processed quickly and accurately, all from within the EnergyCAP platform.
EnergyCAP has specialized in utility management for over 40 years, serving as the bridge between energy managers and finance leaders. With tools built for finance like budgets, accruals, AP exports, and now Bill Pay, we deliver the complete suite for managing utility spend.
Late fees are pure profit for utility companies and pure loss for you. Bill Pay stops the drain by ensuring every bill is paid on time, so your operating dollars fund your priorities, not someone else’s margin.
Yes. EnergyCAP can manage and execute your utility bill payments on your behalf through our Bill Pay service.
Once your bills are captured and validated in the system, EnergyCAP applies your configured business rules and approval workflows before issuing payments to your utility vendors. You maintain full control over how and when payments are made, including multi-level approvals and exceptions handling.
This means you’re not just tracking utility expenses—you’re streamlining the entire process from bill receipt to payment, reducing manual workload, avoiding late fees, and ensuring accuracy across your portfolio.
EnergyCAP is designed to be accounting-system agnostic. We provide clean, formatted AP export files compatible with major ERPs, including Oracle NetSuite, SAP, Microsoft Dynamics 365, Workday, and Sage Intacct. This ensures a seamless “invoice-to-payment” workflow without manual data entry.
Yes, you control the approval workflow. EnergyCAP’s bill processing and Bill Pay solutions include both audit and review steps. Nothing gets paid without your sign-off.
Once you approve a bill, EnergyCAP passes a clean, formatted file to your financial system and, with Bill Pay, routes the bill for payment.
EnergyCAP manages the entire cycle, from bill capture to payment. Our Bill Pay service processes payments on your behalf, so once bills are captured, audited, and approved, payment is handled and tracked securely in EnergyCAP. For customers who prefer to manage payments internally, EnergyCAP can also generate formatted export files for import into your accounting system, ensuring only audited, approved bills are paid.
By automating the reconciliation and payment process, customers typically see a near-100% elimination of late fees. The system identifies due dates and processes payments via electronic transfer (or digital check) to ensure your operating dollars are never wasted on vendor penalties.
For over 40 years, EnergyCAP has partnered with organizations to simplify energy and sustainability data management. By combining innovative tools with expert training and professional support, we empower businesses to achieve decarbonization goals efficiently and effectively.
Accurate, timely, and dependable data is key to your success. Make manual data entry a thing of the past and let us do the work for you. We capture utility bill data in any format and also capture smart meter interval data from available sources.
Our team of industry experts are here to guide you through your data journey from expert implementation to advanced consultation, to becoming an extension of your team. We’re here to help you do your best work and achieve your goals.
Whether you are new to EnergyCAP or if you just need a refresher course, we are committed to helping you and your team maximize the value from the software. We offer online or in person customized training to meet your specific needs.
