Wave goodbye to manual utility bill data entry.

Accurate utility bill accounting and effective energy management starts with capturing complete utility bill data. Manual utility bill data entry consumes your valuable time. Let us do the work for you with EnergyCAP Bill CAPture℠, our specialized utility bill processing services.

Calculate your utility bill processing spend

Reclaim your time with utility bill processing services.

Any bill, any format

Capture utility bill data and convert it into important energy cost and consumption information. Using industry-leading technologies, Bill CAPture℠ collects and processes utility bills in a variety of formats:

scanned images (PDF, TIFF, HTML, JPG, etc.)
electronic vendor files (EDI 810, XLS, CSV, TXT)
paper bills mailed to our processing center

*Hand-written utility bills cannot be processed at this time

All your bills, in one place

With Bill CAPture, you can:

manually upload bills
manage notification settings
view batch information
upload batches for processing
review transaction volumes

Stay informed with Bill CAPture activities. Processing notifications and regular touchpoints with EnergyCAP staff can ensure that all your data is being captured without issues.

Data, with certainty

When it comes to bills, absolute numbers matter. EnergyCAP automatically identifies billing errors, so you can breathe easy knowing every bill is tracked accurately down to the cent. With Bill CAPture Advanced Managed Services and higher, we will take action to resolve or escalate any issues preventing successful processing.

Managed services

Don’t worry, we’ve got your back. Our 40 years of expertise positions us to be your trusted utility bill partner. Let us identify missing or overdue bills, engage with your utility vendors, and monitor and address bill issues. We can set up and manage submissions to ENERGY STAR Portfolio Manager and keep you informed of any errors or billing gaps.

“It has literally helped our organization identify and save hundreds of thousands of dollars and identify problems such as leaks and other operational issues in a faster manner.”

Tony W.

"We have very specific goals to reach certain levels of conservation and efficiency. So, EnergyCAP supports all these initiatives. EnergyCAP is going to help us do the benchmarking and from there we...

Patricia Gomez // Sustainability/Energy Program Manager

"I think that it is clear that our Office would not function well or efficiently without [EnergyCAP]."

Emily Hunter Soontornsaratool // Energy Data Program Manager

"The system is so user friendly and the reports are useful in finding ways to cut energy costs for a city with numerous accounts. If I have any questions regarding ANYTHING, I am always answered quickly."

Susan Davis // Accounting Technician

"The benchmarking and reporting capabilities allow us to focus on directing our energy and limited resources to the "problem" buildings. The technical support services are very responsive and easy to...

Harry Vandermeer // Director, COE FME & Energy

"This software has dramatically improved our ability to track and manage energy and water usage and cost at a county-wide level and at all levels, down to a by-meter level for an individual building....

Carrie W.

"Without the data generated by EnergyCAP, we would be comparing apples to oranges and people in our institution would not be able to see how their energy conservation efforts add up."

Matthew Edwards // Energy Specialist

“Very easy to navigate and organize. Can easily find information whenever it is needed. When others ask for specific information on energy use, the answer usually comes within minutes.”

Mark B.

"We have been able to identify misapplied payments, ensure when facilities move the utilities get disconnected, identify missing bills and identify our energy costs down to the use/day!"

Lisa Roberts // Manager, Engineering Administration

"In 2 years, we’ve saved thousands of dollars in direct refunds from errors found in bills. EnergyCAP provides transparency in our utility cost and consumption, and enhanced ability to find potential...

Coleman Lewis // Power Procurement Supervisor

"EnergyCAP has everything that we need. They work to provide what we don't even know that we need sometimes. And the program is very robust and it's answered all of the needs that we've had from...

Michele Markovits // Energy Management Analyst

“Don't settle for some half-baked program when you can have the best. I just got a refund of $350,000 from using EnergyCAP data to prove to the water company were being overbilled.”

Patrick B.

"Seeing is believing, and EnergyCAP gives you that visualization that the spreadsheet or the table didn't give you before. We've set up many dashboards and reports that allow us to better understand...

Jeffery Duke // Manager of Innovation Programs

"The chargeback piece is probably the main thing that drew us to EnergyCAP. We have pretty much every imaginable billing scenario and I haven't come up with any yet that we haven't been able to do...

George Paterson, Energy Control Manager

"With EnergyCAP, I was astonished to see how many meters were not in use. It saved us thousands of dollars. There was 1 meter that we paid $3k a month for that just went away because we weren't...

Tiffanie Trueblood // Database Coordinator

“EnergyCAP enabled us to identify our worst performing buildings in terms of energy use intensity, and we have been able to see and track our progress in this very transparent platform.”

Jeff W.

I love working with the EnergyCAP team. I think that they are knowledgeable. They're concise when they provide answers for you and everyone goes above and beyond to get you the answers that you need...

Michele Markovits // Energy Management Analyst

"Working with the EnergyCAP team was it was a breath of fresh air, to be honest, just because it was so easy to understand the process does and they walk you through every little step that you do....

Tiffanie Trueblood // Database Coordinator

“Prior to using EnergyCAP, we had to track our energy usage in Excel for all of our 200+ facilities across the country. We relied on our facility managers to fax over utility bills on a monthly...

Lisa R.

“Our organization has taken piles of bills, endless spreadsheets, and countless amounts of time and utilized EnergyCAP to become extremely efficient with all our utility management needs.”

Tony W.

“The greatest value that our company receives from EnergyCAP is transparency in our utility cost and consumption and enhanced ability to find potential billing errors that often result in refunds or...

Coleman L.

“This software is very user-friendly. I am not a computer expert, but I have found this program useful and easy to navigate through the various options available.”

Tom W.

“EnergyCAP allows me to run a wealth of reports to show others in our institution how we are doing. Benchmarking with this software can show us what has happened, what’s happening, as well as what to...

Matthew E.

“EnergyCAP provides us with a one-stop-shop for all of our utility reporting needs and was the critical missing piece for us in moving forward with our strategic energy management plan in order to...

Jeff W.

“EnergyCAP has allowed us to understand our energy consumption profile better than we ever have, to see areas where we can save energy, and to assess possible sustainability initiatives.”

Coleman L.

“As I gravitated to the new system, the customer service in resolving problems was some of the best I have had in 30+ years of dealing with computer systems!”

Michael K.

"The customer support is outstanding, and the response is fast. The Help Center has videos, and the information is detailed.”

Gwendy B.

“EnergyCAP software is an extremely user friendly and reliable system. I have been managing this system for 17 years through various versions of the system. With every version or release of the...

Fara M.

A tradition of service & success

For more than 40 years, EnergyCAP has made it our mission to simplify energy and sustainability data management. Combining your strengths and ours, we'll partner to build a more sustainable world through responsible management of finite resources.

Capture services

Accurate, timely, and dependable data is key to your success. Make manual data entry a thing of the past and let us do the work for you. We capture utility bill data in any format and also capture smart meter interval data from available sources.

Professional services

Our team of industry experts are here to guide you through your data journey from expert implementation to advanced consultation, to becoming an extension of your team. We’re here to help you do your best work and achieve your goals.

Expert training

Whether you are new to EnergyCAP or if you just need a refresher course, we are committed to helping you and your team maximize the value from the software. We offer online or in person customized training to meet your specific needs.

Learn more about services