Accounting export

It’s a common procedure in many organizations for the Accounting department to automatically pay utility bills before review or approval from the energy or facility manager. That process may be fast, but how does Accounting know if the bill was correct?

Most Accounting departments don’t look at use values on the utility bills and, therefore, are not able to compare unit costs or confirm appropriate rate schedules. AP may or may not know when a utility account is deactivated and should no longer be paid or that a malfunctioning meter produced an inaccurate bill.

There is a better way to audit, process, and manage utility bills. Incorporate EnergyCAP UtilityManagement™ as the smart and friendly “front-end” to your accounts payable or general ledger system. In this scenario, utility bills are entered or imported into EnergyCAP, verified through EnergyCAP audits, and presented for review and approval by the appropriate staff members. After approval, bill details are exported from EnergyCAP UtilityManagement in an import-ready format for your specific accounting system.

The accounting export is customized for each organization and any financial system, including CAS, PeopleSoft, SAP, Oracle, MR, QuickBooks, Great Plains, Banner, and Performance. No worries if your system isn’t on the list; we can create interfaces to any AP and GL system, even proprietary applications.

The EnergyCAP UtilityManagement workflow eliminates redundant data entry—ideally, all manual data entry—and ensures that your utility bills are audited and approved before they are paid.

Combine Accounting export with our other advanced accounting features and get the comprehensive accounting functionality you need that goes beyond the standard reports and dashboards in EnergyCAP UtilityManagement. Together, the Advanced Accounting features bundle allows you to save cost by ensuring the utility bills you’re paying are correct, estimate future bills for accruals, and create utility bill budgets you can trust—and adjust anytime.

Combine Accounting export with our Budgets feature and/or Bill accruals feature and save as much as 33% off the retail rate. Learn more about budgets, bill accruals, and the Advanced Accounting features bundle.